PINE HILLS COMMUNITY ASSOCIATION
BOARD MEETING MINUTES - September 21, 2024
Location: 4604 Pine Ridge Avenue, Julian, CA 92036
Attendance: Marv Beyer, Joe Melcher, Anthony Napoli, Carla Romans, Cassandra Stroud
Absent: Janice Collins & Patti Shields
Quorum present: Yes
Old Business:
Meeting called to order at 10:10am, by Cassandra Stroud
Prior meeting minutes were reviewed and approved with a majority
The vote of the elected New Officers (Cassandra Stroud-President, Anthony Napoli-Treasurer/Vice President and Carla Romans-Secretary) were passed with a majority at the last meeting.
Daffodil bulbs will be distributed on November 2nd ONLY. This will be on a first come, first serve basis.
Treasurer’s Report - Anthony Napoli
$ - Bank Statement Balance = $5,300.00
$ - Paid the $720.00 dumpster bill
$ - All chipping invoices have been paid in full
New Business:
Janice Collins & Patti Shields resigned from the board effective immediately. We will need to find replacements for them as well as two additional board members, as soon as possible.
Reviewed the Articles of Incorporation that were last created in 1964. We will be revising the information in the near future. All board members are to bring general ideas to replace some of the items in the document and also bring what you feel the purpose is of the Pine Hills Community Associations (Mission Statement) to the next meeting. Anthony will be seeking legal counsel regarding the changes and filing of the document, and the cost for attorney.
Reviewed the Conditions & Restrictions that were created in 1922. We will be revising or deleting this information in the near future. Anthony will be seeking legal counsel in regard to adjusting or revoking the document, and the cost for attorney.
Reviewed the Bylaws and the board members will bring ideas on what we need to change to the next meeting.
Reviewed member dues & discussed reclassifying the associate members to full members.
Discussed a change in the Fiscal Year to start in January instead of July. More discussion needed.
Next Scheduled Meeting - Saturday, October 12, 2024 at 10:00am @ 4604 Pine Ridge Avenue(Carla’s home)
Meeting adjourned at 11:10am
Minutes submitted by Secretary, Carla Romans. 9/28/24
BOARD MEETING MINUTES - September 21, 2024
Location: 4604 Pine Ridge Avenue, Julian, CA 92036
Attendance: Marv Beyer, Joe Melcher, Anthony Napoli, Carla Romans, Cassandra Stroud
Absent: Janice Collins & Patti Shields
Quorum present: Yes
Old Business:
Meeting called to order at 10:10am, by Cassandra Stroud
Prior meeting minutes were reviewed and approved with a majority
The vote of the elected New Officers (Cassandra Stroud-President, Anthony Napoli-Treasurer/Vice President and Carla Romans-Secretary) were passed with a majority at the last meeting.
Daffodil bulbs will be distributed on November 2nd ONLY. This will be on a first come, first serve basis.
Treasurer’s Report - Anthony Napoli
$ - Bank Statement Balance = $5,300.00
$ - Paid the $720.00 dumpster bill
$ - All chipping invoices have been paid in full
New Business:
Janice Collins & Patti Shields resigned from the board effective immediately. We will need to find replacements for them as well as two additional board members, as soon as possible.
Reviewed the Articles of Incorporation that were last created in 1964. We will be revising the information in the near future. All board members are to bring general ideas to replace some of the items in the document and also bring what you feel the purpose is of the Pine Hills Community Associations (Mission Statement) to the next meeting. Anthony will be seeking legal counsel regarding the changes and filing of the document, and the cost for attorney.
Reviewed the Conditions & Restrictions that were created in 1922. We will be revising or deleting this information in the near future. Anthony will be seeking legal counsel in regard to adjusting or revoking the document, and the cost for attorney.
Reviewed the Bylaws and the board members will bring ideas on what we need to change to the next meeting.
Reviewed member dues & discussed reclassifying the associate members to full members.
Discussed a change in the Fiscal Year to start in January instead of July. More discussion needed.
Next Scheduled Meeting - Saturday, October 12, 2024 at 10:00am @ 4604 Pine Ridge Avenue(Carla’s home)
Meeting adjourned at 11:10am
Minutes submitted by Secretary, Carla Romans. 9/28/24
PINE HILLS COMMUNITY ASSOCIATION
BOARD MEETING MINUTES - AUGUST 10, 2024
Location: 2730 Azalea Avenue, Julian, CA 92036
Attendance: Marv Beyer, Joe Melcher, Anthony Napoli, Carla Romans, Patti Shields,
Cassandra Stroud
Absent: Janice Collins
Quorum present: Yes
Old Business:
Meeting called to order at 3:00pm, by Cassandra Stroud
Prior meeting minutes were reviewed and approved - 1st by Joe Melcher, 2nd by Marv Beyer
Election of New Officers:
Cassandra Stroud as President - 1st by Carla Romans; 2nd by Marv Beyer
Carla Romans as Secretary - 1st by Joe Melcher, 2nd by Cassandra Stroud
Anthony Napoli as Treasurer & Vice President - 1st by Cassandra Stroud; 2nd by Joe Melcher
Treasurer’s Report - Anthony Napoli - Bank Statement Balance = $6,500.00
New Business:
- Reviewed the Bylaws in regards to membership (regular & associate) and their voting rights
- Reviewed perimeter map (to be color coded for clarification)
- Clarifications:
- If members do not pay dues, they will not have access to any benefits
- Board members are to be re-elected after two years of serving
- Post Agenda for annual meeting 10-days prior to Annual Meeting
- Bylaws indicate there can be up to 2 Memberships per household, but no individual may hold more than 1 Membership, regardless of the number of parcels they own. If a 2nd member in a household is to receive benefits of Membership, including voting rights (for Regular Members) they must also pay dues.
Would like to create subordinate officers for assistance in Social Media, Legal advice, etc
Jill McManigal - Sunshine Chair; follow up on how this is going (9/2/23 Minutes)
Monica Becerril - follow up on how the trash pick up and notifications going (9/2/23 Minutes)
Reviewed the following benefits for members:
-Dumpsters (Bulk items)
-Daffodils-
-One Address Post
-One Directory Sign
-Communication - Access to Social Media, Newsletter, website
- Reviewed possible new benefit programs for the members. More information to come.
- Will not have the Chipping next year. We will be giving additional information as to how to complete the chipping on their own with a possible free alternative.
Next Scheduled Meeting - Saturday, September 21, 2024 at 3:00pm @ 4604 Pine Ridge
Avenue(Carla’s home)
Meeting adjourned at 5:30pm
Minutes submitted by Secretary, Carla Romans. 8/14/24
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BOARD MEETING MINUTES - AUGUST 10, 2024
Location: 2730 Azalea Avenue, Julian, CA 92036
Attendance: Marv Beyer, Joe Melcher, Anthony Napoli, Carla Romans, Patti Shields,
Cassandra Stroud
Absent: Janice Collins
Quorum present: Yes
Old Business:
Meeting called to order at 3:00pm, by Cassandra Stroud
Prior meeting minutes were reviewed and approved - 1st by Joe Melcher, 2nd by Marv Beyer
Election of New Officers:
Cassandra Stroud as President - 1st by Carla Romans; 2nd by Marv Beyer
Carla Romans as Secretary - 1st by Joe Melcher, 2nd by Cassandra Stroud
Anthony Napoli as Treasurer & Vice President - 1st by Cassandra Stroud; 2nd by Joe Melcher
Treasurer’s Report - Anthony Napoli - Bank Statement Balance = $6,500.00
New Business:
- Reviewed the Bylaws in regards to membership (regular & associate) and their voting rights
- Reviewed perimeter map (to be color coded for clarification)
- Clarifications:
- If members do not pay dues, they will not have access to any benefits
- Board members are to be re-elected after two years of serving
- Post Agenda for annual meeting 10-days prior to Annual Meeting
- Bylaws indicate there can be up to 2 Memberships per household, but no individual may hold more than 1 Membership, regardless of the number of parcels they own. If a 2nd member in a household is to receive benefits of Membership, including voting rights (for Regular Members) they must also pay dues.
Would like to create subordinate officers for assistance in Social Media, Legal advice, etc
Jill McManigal - Sunshine Chair; follow up on how this is going (9/2/23 Minutes)
Monica Becerril - follow up on how the trash pick up and notifications going (9/2/23 Minutes)
Reviewed the following benefits for members:
-Dumpsters (Bulk items)
-Daffodils-
-One Address Post
-One Directory Sign
-Communication - Access to Social Media, Newsletter, website
- Reviewed possible new benefit programs for the members. More information to come.
- Will not have the Chipping next year. We will be giving additional information as to how to complete the chipping on their own with a possible free alternative.
Next Scheduled Meeting - Saturday, September 21, 2024 at 3:00pm @ 4604 Pine Ridge
Avenue(Carla’s home)
Meeting adjourned at 5:30pm
Minutes submitted by Secretary, Carla Romans. 8/14/24
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ANNUAL MEETING - JUNE 2, 2024 at 1 p.m.
Welcome
Treasurer's Report - Recommendation to raise annual dues to $30
Motion by Lynn Jarman, 2nd by Mary Lou Kugler
Vote passed
Announcements
Thank you to YMCA Camp Marston
Thanks to volunteers for Clean Up Days and participants (also chipping)
Introduction of Board Members
Two Vacancies on Board - Ken and Jonna Waite to leave Board
Anthony Napoli introduced himself as interested
Re-election of remaining Board members, plus election of Anthony Napoli
Motion by Laurie Madigan, 2nd by Joe Zermeno. Vote passed.
Report by STR Committee - Short-Term Rentals:
Laurie Madigan and Frank Spevacek
$450,000 comes into Julian through Transient Occupancy Tax
$250,000 returned to Julian and distributed to organizations
$100,000 more expected.
Board of Supervisors have no interest in regulating STRs, which would include monitoring and enforcement. Julian Planning Group wrote a letter to the Board of Supervisors outlining recommendations. (Copy of letter to be sent out by email).
1) It was suggested that PHCA write a letter in support of those recommendations.
2) Prepare a pamphlet to be given to STRs.
3) Involve Senior Patrol to identify and keep watch on STRs.
Question and Answer period.
Daffodils ordered at a 20% discount for Fall delivery. An email will be sent to notify the community of a one-day, first-come, first-served delivery of 50 free bulbs.
Meeting concluded and turned over to Pine Hills Mutual Water Company
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BOARD MEETING MINUTES - APRIL 6, 2024
Attendance:
Ken Waite, Marv Beyer, Jonna Waite, Carla Romans, Cassandra Stroud, Joe Melcher
Absent: Janice Collins
Guest: Frank Spevacek
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – Bank Statement – Balance is $6,604.76
Insurance payment $1,104.00
Frank Spevacek, Co Chair of Committee to Research Glamping/ShortTerm Rentals
920 residental rentals in Julian area. To be researched: a website airdna (data analytics)
Are they licensed? Are they paying Transient Occupancy Tax (TOT)?
Joe Melcher queried fire services – Pine Hills in CalFire jurisdiction
Two citations issued to Pera Alta owner who had fire on property
Definitely NO Camping on properties – Info shared by Cassandra Stroud
Cassandra suggested a Rental Database for PHCA and offered to create it.
General discussion including large groups, noise, etc.
Copy of letter sent to Supervisors by Julian Community Planning Group, 1/9/24
Suggested Step: An Advisory Letter to Owners regarding liability, fire and wildlife dangers, noise/dark sky issues, respect for neighbors
a) Signs – Marv Beyer – None in past 3 months
REMINDER: Dues are payable beginning July 1st
Next Meeting – June 2, 11:30 a.m. Annual Luncheon/Meeting at Camp Marston
12 pm Lunch. 1 p.m. Business Meetings with Pine Hills Mutual Water Company
Adjournment @ 11:29 a.m.
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BOARD MEETING MINUTES
Saturday, January 6, 2024 @ 10:08 a.m.
Attendance: Ken Waite, Marv Beyer, Jonna Waite, Carla Romans, Janice Collins
Absent: Cassandra Stroud, Joe Melcher (ill)
Guest: Laurie Madigan
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – Bank Statement – Balance is $7,410.97
Daffodil order - $1,169.09 and Web Page Hosting 3 years - $557.21
Insurance bill expected soon and should be about $1,100
Next Meeting – Saturday April 6 at 10 a.m. , 2024 @ Waite Home, 3212 Blue Jay Dr.
Adjournment @ 11:01 a.m.
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B
Saturday, September 2, 2023 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans,
Janice Collins, Cassandra Stroud
Guests: Jill McManigal and Monica Becerril
Treasurer’s Report – Ken Waite – Bank Statement – Balance is $7503.34
Bank Statement was shared.
Next Meeting – Saturday, January 6, 2024 at 10 a.m. @ Carla Roman’s home
Adjournment @ 11:15 a.m.
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ANNUAL MEETING
Sunday, June 4, 2023 @ 1 p.m.
WELCOME TO NEW AND RETURNING MEMBERS
New residents introduced themselves.
Melanie Klika spoke about lighting and Julian Dark Sky Network.
Bill Cecil spoke about Julian Star Fest.
Rickie Burman and Nancy Kramer spoke about the 3 Day Walk for Cancer.
All info is posted on website: pinehillsca.org
Newsletter by Email 3 times per year
Please keep emails updated
Treasurer’s Report – Ken Waite:
Bank balance $6,292
Insurance $1,100
Welcome Sign $1,700
REMINDER OF DUES - $20 ANNUALLY – BEGINNING JULY 1
Pay today, by mail, or online with the Donate button at pinehillsca.org
Pay forward - $100 will cover 5 years
Dues pay for: this luncheon, insurance, clean up days, directory signs, address posts, Welcome sign, website, mailings, postage, miscellaneous such as daffodils (when funds allow).
Please share PHCA info with new neighbors
Barking Dogs -
Mountain Lions –
Lighting –
Kiosk –
Little Free Library –
Ladies’ Potlucks – Is there interest in this? Anyone willing to hostess?
Couples Get Togethers – Any interest? Willing to host?
Winter Party – January 2024 – any planners?
Elections – Two positions vacant. Last year we confirmed the current board members. Accepting nominations from the floor -
Joe Melcher nominated Cassandra Stroud
Janice Collins nominated herself
Karen Geneau made a second on the nominations
Nominations were closed.
The nominees were voted in as new board members, 2023-2024
Thank you Jamie and Rich for hosting us again this year!
Next annual meeting is Sunday, June 2, 2024
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Board Meeting - May 4, 2023 @ 10 a.m.
Attendance: Ken Waite, Joe Melcher, Jonna Waite, Carla Romans
Absent: Marv Beyer
Guests: Cassandra Stroud, Rich (Marston associate executive)
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite: $8,001.54 Insurance $1,100 and Signage $850
Old Business: Daffodils – 22 people did not come so there were leftovers which were distributed to others to plant. Next meeting – discuss continuing or not based on funds
New Business:
Burgers, Hot dogs, Salads, Beans, Vegetarian option, lemonade, tea, soda, cookies
$10/person. Possibly an activity
Elections – Cassandra Stroud is interested in the board and can be nominated at the meeting.
Other topics:
New Fiscal Year begins July 1 – Dues – Updated postcards ordered to be mailed after July 1.
Adjournment @ 11:19 a.m.
FUTURE MEETINGS - TO BE SCHEDULED
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Friday, January 6, 2023 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite
Absent: Carla Romans
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – Checking Account: $7,880.03
All bills are paid. 71% of residents have paid dues.
Old Business: Lighting at Villa Chardonnay – spotlights dimmed or turned down.
Winter Party canceled for health reasons
Directory Signs – Marv – working on one sign. Marv has a $10 receipt to turn in.
Address Signs – No requests – Carl Laster still has posts and numbers and Joe will get those from him.
Daffodils – Most were picked up except for 22 people who requested some but did not show up either day. Extra boxes were disbursed.
Clean up days and Chipping Days – Tentative dates: Chipping May 11-12;
Clean Up May 18-19. Check about a Saturday for Clean Up. Serve hotdogs
Other topics:
New PHCA Sign – deposit given to Rosi Babnik who has started on the sign for the Pine Hills Road location.
Recommend Flume app in newsletter for residents to know about water leaks.
$20 dues per home – bring up at Annual Meeting
In newsletter – advertise vacant board positions
Next Meeting – May 4, 2023
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September 1, 2022
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans
Absent: Michelle Martin
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite: Checking as of today is $7667.33
2022 199N e-postcard filed with Franchise Tax Board was accepted on 7/16/22.
Gross receipts reported for the year: $8,063.00
Guest: Cynthia Allen – Mid Year Gathering – A discussion was held about a Winter Party either in early December or January. Maybe a Potluck. Cynthia is contacting Camp Marston as a venue.
Guest: Graham Wilder – Graham informed the board of a lighting situation that is casting light up the hill to Storm Crest. He has taken steps to mitigate it and the board voted unanimously to support him.
RECAP -
Annual Meeting & Lunch – All agreed it went well
Chipping – Joe – It went well in general. Perhaps a letter to participants with guidelines.
Clean Up – Next year serve hot dogs!
153+ post card dues reminders mailed in June: 64% have paid dues
Trees – beetles and dying trees – an individual owner’s concern to either treat for beetles, or not. Trees should not be water during drought.
Water – We are conserving. There are 3 tiers with PHMWC – once in the 3rd tier, the charges rise dramatically. In reference to grading/building.
Next Meeting – Jan 5, 2023 at Carla Roman’s home
and May 4, 2023
Adjournment @ 11:30 a.m.
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ANNUAL MEETING, SUNDAY, JUNE 5, 2022
1 pm - 1:30 pm
Minutes - Welcome
Intro of Doug Sollosy of Julian Dark Sky Network - effective lighting to maintain dark skies, help wildlife, etc.
Treasurer's Report - Bank Balance $5,799.84
76 in Attendance at Annual Meeting
78% of residents paid dues for 21/22
80% of residents paid dues for 20/21
20% of residents already paid for 22/23
July 1 begins new fiscal year
Announcements - Welcome to new residents
Thank you to past Board volunteers and monitors during 2022 Clean up days
Update emails - keep us informed
Little Free Library - invitation to use it
Daffodils - Interest noted.
Introduction of Board Members - Election of Slate (continuing directors),
Motion to accept slate by Edie Seger and 2nd by Tom Bewley
Elected Board: Carla Romans, Ken Waite, Michelle Martin, Joe Melcher, Wayne Romans, Jonna Waite
Mention of info on table for East County Performing Arts Association
Nancy Kramer and Donna Zermeno presented their participation in the Susan G. Women 3 day Walk and asked for support.
Meeting turned over to Alan Marvin of the Pine Hills Mutual Water Company.
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Thursday, May 5 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans
Absent: Michelle Martin
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite
Checking Account Balance $9694+
Insurance policy paid, $1100
New Business – Resignation of a director.
Old Business –
Chipping, May 12-13. Joe has list of participants. Fewer than in past years.
Clean Up Days – May 19-20. Scheduled for area at Luneta and Detrick. Dumpsters ordered. $600. Volunteer list started. 8 a.m. to 4 p.m.
Annual Meeting – June 5, 11:30 a.m. Location changed to YMCA Camp Marston. Caterer is Julian Beer Company. Joe will buy drinks/water at Costco. Ken will give Treasurer’s Report. Jonna will open meeting and conduct election of directors. Alan Marvin is liaison with YMCA. PHMWC will have reports and elections. Cost of luncheon is split with PHMWC.
Directory Signs – Marv keeps a pictorial record of signs. It takes about 2 hours for each sign then he installs them. Kudos Marv – we thank you!
Address Posts – Wayne Romans has agreed to take over posts. He will contact Bob Law about how to make them, plus where to get supplies. He was added to the Board in order to cover him with our liability insurance.
Adjourned.
Next Meeting: Annual Meeting, June 5
Next Board Meeting: Thursday, September 1, 2022, at 10 a.m. at Melcher home
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Board Meeting: Thursday, January 13 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite
Absent: Carla Romans, Michelle Martin, Carl Laster
Member Guest: Eva Lautemann
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – all bills are paid. Insurance is due in March.
Total $10,218.06
Chipping Days – May 12-13 – Joe Melcher to set up
Fire Safe Council – free chipping info on website for those who qualify
Clean Up Days – May 19-20 – To be scheduled with new location TBD
Annual Meeting – Sunday, June 5, 11:30 a.m. – Caterer to be selected
Signs – Marv Beyer – only one was requested. Some signs are being replaced.
Next Meeting – May 5 to confirm chipping/clean up/meeting
Adjournment @ 10:55 a.m.
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Board Meeting: Wednesday, September 15, 2021
Attendance: Carl Laster, Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans; Absent: Michelle Martin
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite
Checking Account Balance as of 9/15/21 is $9,966.27
Form 199N e-postcard was filed on 9/13/21 to the California Franchise Tax Board claiming $10,875 in receipts for our last fiscal year, July 1, 2020 through June 30, 2021.
(Note-we have not been able to spend money on annual luncheons for 2 years)
Info – Dues reminder postcards TODAY – fill out reminders –
Completed with labels and stamps. Mailed 9/16/21
Directory Signs – are owners only allowed signs if there is a dwelling? Yes.
Signs are for residents of the SUBDIVISION that have an account with Pine Hills Mutual Water Company. What if they request for their property (lot)? No.
What are our boundaries? Map was distributed which shows the Subdivision:
Pine Hills Rd and Eagle Peak form the boundary, i.e., Water Company service area.
Address Posts – Posts are provided for properties/lots to aid fire service, location services, permits, contractors, etc.
A paragraph for owners of rentals to advise of safety messages, being good neighbors, etc., to be used in the newsletter.
Vote to raise dues to $25 for next fiscal year, July 1, 2022 through June 30, 2023 – Approved.
Begin planning process for Annual Meeting in 2022 – contact Pine Hill Retreat.
Camp Marston is not a viable choice during camp season (always).
Safety FYI – in newsletter about generators – lift lid and check foam pads to ensure they are secure.
Re-start Bulb Offer – purchase in bulk and offer 50 free bulbs while supplies last
Adjournment @ 11:15 a.m.
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Thursday, April 22, 10 a.m., Waite Residence
Attendance: Carl Laster, Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite
Absent: Michelle Martin
Member attending: Carla Romans
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite - as of April 22, 201, there is $8,215.
The E99 postcard for reporting will be completed July 1
Signs: driveway, directory, entrance – Marv has 2 new sign requests and continues maintenance on existing signs. Carl is a bit behind on Posts.
Clean Up Days - Michelle Martin to be onsite with volunteers, May 20-21Ramona Disposal has been contacted and scheduled for same location. Arrival before 8 a.m. of dumpsters. Volunteers begin at 8 a.m. Ken and Jonna will provide Notebook, Member List, and a Schedule
Chipping Days – Joe Melcher taking lead – May 13-14 – Storm scheduledKen and Jonna will provide list of members who have paid $50 deposit. Joe has spoken with Storm and will have a list and map ready for him. Cost per minute is based on total charged by Storm and number of participants.
Info – mailed welcome letters to new owners – several joined PHCANew owner info comes from PHMWC
Postcards ordered for mailing early July – Renewal reminder
General discussion of community, i.e., many new owners, AirB&B, etc.
NO Annual Meeting this Year – PHMWC is not having a Shareholder’s meeting this year.
Next Meeting – TBD
Adjournment @ 11:15 a.m.
After the meeting, the Board voted to accept Carla Romans as a new Director
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Friday, February 5, 10 a.m. @ Camp Marston Dining Patio
Attendance: Michelle Martin, Ken Waite, Jonna Waite
Absent: Merleen O’Conner, Marv Beyer, Carl Laster, Chuck Kimball
Guests: Carla and Wayne Romans
Treasurer’s Report – Ken Waite – All bills are paid.
Bank: $8,313.99
Expecting Liability Insurance Policy soon, about $1200
Clean Up days – one dumpster $610
Chipping – paid 4 Seasons $2868
Kiosk - $195 and sign supplies $160
Welcomed and explained Association and benefits to Carla and Wayne Romans
1) Old Business
Bulletin Board Kiosk installed by Marv & Ken. SW Corner of Blue Jay & Pine Hills Rd
a)Signs: driveway, directory, entrance
b)Clean Up Days - Michelle Martin to lead, and seek volunteers, May 21-22
c)Chipping Days – May 13-14 – Marv got some info and 4 Seasons is best for us because they are willing to do the work.
2)New Business
a)AirBnB – Chuck not in attendance. Some discussion that we have no power but residents can go to the Board of Supervisors.
b)Feral Cat Coalition – Michelle would like to set up an annual visit to spay/neuter the many cats in Pine Hills. She will check into it.
c)Michelle’s husband Brian Martin would like to serve on Board or be involved in some capacity.
d)Info – mailed 6 welcome letters to new owners
Next Meeting – TBA Adjournment @ 10:51 a.m.
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Friday, November 13 @ 10 a.m.
Attendance: Carl Laster, Marv Beyer, Jonna Waite, Ken Waite
Absent: Chuck Kimball, Merleen O’Connor, Michele Martin
Treasurer’s Report – Ken Waite – Bank balance is $6167
2019 and 2020 filing for State Domestic Nonprofit has been filed. 199N had not been filed. Fiscal Year ends June 30 and begins July 1. No taxes owed if Association is under $50,000.
One dumpster for Clean Up Day was $610, the 2nd one was comped.
Old Business
Signs: driveway, directory, entrance – Marv reported there are 195 signs on 17 posts (grandfathered in and placed in original post locations.) 3 new signs and he continues with maintenance.
Driveway Address Signs – Carl Laster handles these. He reported cost of numerals is going up. Posts can be purchased pre-made which will be easier than making them, as in past.
Clean Up Days went well with volunteers. Scheduled for Spring – May 21-22
Michele Martin had offered to lead this in 2021. Same location.
Chipping Days – Four Seasons charged $2899 for 2 days + 2 hours. With 29 participants, the cost per minute was $4.50. There was confusion about the stated $30/hour (actually $168.75) but it was clarified on invoices. Invoices were emailed, a reminder sent, and then sent by US Mail if unpaid. Almost everyone has paid now. Scheduled for Spring – May 13-14. Deposit increased to $50 by consensus.
Annual Meeting – Camp Marston is willing to host in early June but it will depend on Covid-19.
New Business
Community Bulletin Board – Purchase and installation of a Community Bulletin Board – A motion was made by Ken Waite, 2nd by Marv and Carl, and approved for purchase with installation by Marv on SW Corner of Blue Jay and Pine Hills Road.
Composite board/sign is 18”x18” and $169 plus shipping.
Next Meeting – Friday, February 5 @ 10 a.m. Location TBD
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PINE HILLS COMMUNITY ASSOCIATION
Aug. 14, 2020 Board Minutes
Call to order by president Jonna Waite at 10:09 a.m.
Directors present: Jonna Waite, Marv Beyer, Merleen Ottaviano, Chuck Kimball, Ken Waite.
Guest present: Michelle Martin
Previous meeting minutes approved as amended
Treasurer’s Report: Ken Waite: $5,422.54 on deposit (Bank of California)
Old Business
•The bulb planting project will be discontinued due to cost.
•Driveway signs are being refurbished as needed by Marv Beyer.
•Julian Alert System: members may sign up at JulianAlert.com for community emergency notification. Directions on PCA’s Faceboook page.
•Ombudsman issues: Excessive speed of traffic noted. Roads in Pine Hills are under the California Highway Patrol’s jurisdiction, not the County Sheriff. The CHP needs to attend to abandoned auto on Luneta Drive.
•Chipping and Clean Up days: Chipping Sept. 10 and 11. Brushed to be chipped must be placed at residential roadside. A deposit of $35 per home site is required at time of request for chipping. Details will be in the coming newsletter.
Clean Up day to be determined when a site is secured; Ken Waite will attempt to contact the new owner of the Pine Hills Lodge. If not available, the YMCA camp was suggested. A twice-a-year plan was suggested (up for further discussion).
New Business
•$20 dues for the fiscal year (July 1 – June 30) are due; to be stated in newsletter.
•Community bulletin board discussion: major events (Chipping, Cleanup days, etc.) could be posted where passers-by would see the information. Follow-up to come.
•Bylaws: Discussion on whether bylaws should be amended to allow Board membership to non-owner permanent residents, and if so, whether voting or non-voting representation should be approved. This proposal must be voted upon by the General Membership.
•Proposed was agreed that the newsletter be sent to all General Members via e-mail, with USPS mailing be to those without e-mail. Facebook will not be used for newsletter. General information is available at the website: pinehillsca.org.
Next board meeting: Friday, Nov. 13, 2020.
Adjournment: 11:30 a.m.
Respectfully submitted,
Merleen O’Connor, Secretary
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PINE HILLS COMMUNITY ASSOCIATION
Aug. 1, 2020 Board Minutes, meeting via e-mail
Directors present via e-mail: Marv Beyer, Merleen Ottaviano, Carl Laster, Chuck Kimball, Ken Waite
Previous meeting minutes were waived.
Treasurer’s Report: none
Old Business: none
New Business
Due to the Covid19 pandemic restrictions, the Annual General Membership Meeting was cancelled for this past June. The Board met online to discuss the following actions which were taken:
•Accepted: resignation of Jim Seger as president and board member
•Unanimous vote to add Jonna Waite to the Board.
•Unanimous vote to elect Jonna Waite as president.
•Unanimous vote to elect Merleen O’Connor as secretary and Ken Waite as treasurer.
In other matters, a question was raised as to whether a permanent resident who is not the property owner can be a voting member of the Association. The Bylaws are to be transferred to the new president shortly and will be reviewed by the Board for verification. Member Carl Laster suggested that, if necessary, the Bylaws should be amended to address this issue.
Postponement of the annual Chipping Day is to be discussed.
Respectfully submitted,
Merleen O’Connor Ottaviano, secretary
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Minutes of PHCA Board Meeting
February 25, 2020
Call to order at 9:09 a.m. at the Beyer residence
1. Roll Call:
Directors present: Marv Beyer, Merleen Ottaviano, Jim Seger, Ken Waite.
Directors absent: Carl Laster, Chuck Kimball.
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that 69.7% of PHCA residents have so far paid their dues for this fiscal year. The checking account has a current balance of $6,487.
4. Reimbursement of Expenses: None
5. Old Business:
a. Seeds, Bulbs & Seedlings: No report on seeds and bulbs. Ken stated that the tree seedling program will no longer be offered.
b. Signs: Marv reported there is a low level but ongoing activity regarding driveway and directory signs and that Carl is taking over the driveway sign project. Ken stated that the entrance sign near Blue Jay will be refinished and moved a few feet by Simon Graty.
c. Julian Alerts System: Ken reported the system is working well.
d. Ombudsman Issues: Marv noted a reduced level of noise in his area.
e. Chipping Day & Clean-up Day: Jim stated that both events should take place in May with chipping day coming before clean-up day. Chuck needs to contact Storm for scheduling chipping day. Ken reported Carl will monitor clean-up day scheduled for May 20 and 21.
6. New Business:
c. Open Forum: Ken to issue a complaint regarding auto parked along roadside.
d. Topics for next mailing: Annual meeting, chipping and clean-up days.
7. Time and Place of Annual Meeting: Ken stated that the annual meeting will take place on Sunday, June 14, 2020, 12:00 p.m., at Pine Hills lodge.
8. Adjournment: 9:42 a.m.
*********************************************************
Minutes of PHCA Board Meeting November 5, 2019
Call to order at 9:07 a.m. at the Waite residence
1. Roll Call:
Directors present: Marv Beyer, Chuck Kimball, Jim Seger, Ken Waite
Directors absent: Carl Laster, Merleen Ottaviano
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that the checking account has a current balance of $6,442 and that 59.3% of residents have already paid their annual dues.
4. Reimbursement of Expenses: Marv for sign materials
5. Old Business:
a. Seeds, Bulbs & Seedlings: Chuck has ordered 1600 bulbs to be received later this month. No seed was ordered. Ken reported that no order will be placed for tree seedlings.
b. Signs: Marv reported that 4 new directory signs are being installed and that no water conservation sign will be installed on Pine Hills Road by the entrance sign.
c. Emergency Communication System (Julian Alerts): Ken noted that the system is working properly and that residents can gain access to the system through the PHCA website (or julianalerts.com)
d. Ombudsman Issues: Chuck noted there have been very few issues lately with just one instance of a dog unleashed on the street.
e. Chipping Day & Clean-up Day: All agreed that chipping day should precede clean-up day and that both should continue to be held in May. Clean-up day was scheduled to occur next May 20. The chipping deposit fee is changed to $50.
6. New Business:
a. Budget Issues: Jim reported that the checking account is again in the normal range with annual revenue roughly equal to expenses. Chuck will look into last year’s bulb reimbursement.
b. Vacant Director’s Seat: Ken noted that Pam Peterson works full time and so can’t be a director. Ken and Chuck will continue to work on this issue.
c. Open Forum: Chuck reported very slow progress on building the new Julian clinic, the main reason being USDA continually posts new questions regarding its proposed loan.
d. Topics for next mailing: Chipping and clean-up days, ECS, bulbs and seed, water conservation.
7. Time and Place of Next Meeting: Tuesday, February 25, 2020, 9:00 a.m., at the Beyer residence.
8. Adjournment: 9:58 a.m.
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Minutes of PHCA Board Meeting July 18, 2019
Call to order at 9:10 a.m. at the Ottaviano residence
1. Roll Call:
Directors present: Marv Beyer, Carl Laster, Merleen Ottaviano, Jim Seger, Ken Waite.
Directors absent: Chuck Kimball.
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that 75.3% of PHCA residents paid their dues during the past fiscal year. The checking account has a total of $4,273 to begin this fiscal year.
4. Reimbursement of Expenses: None.
5. Old Business:
a. Seeds, Bulbs & Seedlings: Jim reported that Chuck intends to place an order again in the fall. Ken reported that the seedling program has been cancelled due to very low demand. Jim noted that Dr. Engevik often offers seedlings from his property.
b. Signs: Carl reported one new driveway sign is underway on Three Peaks Lane. Marv stated that the directory signs are up to date with only maintenance being done. Marv also reported that a $1900 bid to paint the 3 entrance signs was rejected; he suggested adding a sign below the entrance sign on Pine Hills Road urging water conservation.
c. Emergency Communication System (ECS): Ken reported the system is functioning well and can be accessed via the PHCA website.
d. Ombudsman Issues: Jim noted very few ombudsman issues have been raised, the most notable being dogs running unleashed in the streets.
e. Chipping Day: Jim reported that chipping day went well with 20 properties served.
f. Clean-up Day: Carl and Ken said clean-up day proceeded well although dumpsters were not full on the second day. All were in agreement that chipping day should precede clean-up day and that both events should be held again in May.
g. Budget Issues: Jim noted that expenses are proceeding normally except for chipping. Marv suggested that the chipping deposit be raised to $50. This will be reviewed at the next PHCA meeting.
6. New Business:
a. Election of Officers: Merleen moved that the current officers be retained, Marv seconded the motion, and it was approved unanimously. Ken volunteered to become secretary.
b. Vacant Director’s Seat: Ken will contact Pam Peterson whether she is willing to serve or possibly one of the Gungles.
c. Open Forum: Marv will obtain and install a water conservation sign on the entrance sign along Pine Hills Road.
d. Topics for next mailing: Chipping and clean-up days, ECS, bulbs and seed, water conservation, signs.
7. Time and Place of Next Meeting: Tuesday, November 5, 9:00 a.m., at the Waite residence.
8. Adjournment: 9:45 a.m.
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Minutes of PHCA Board Meeting March 5, 2019
Call to order at 9:09 a.m. at the Beyer residence
1. Roll Call:
Directors present: Marv Beyer, Chuck Kimball, Jim Seger, Ken Waite.
Directors absent: Carl Laster, Jim Wayman.
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that 71.4% of PHCA residents have so far paid their dues for this fiscal year. The checking account has a current balance of $7,283.
4. Reimbursement of Expenses: None
5. Old Business:
a. Seeds, Bulbs & Seedlings: Chuck reported that the recent mailing generated significant sales of bulbs. Ken stated that the tree seedling program will no longer be offered.
b. Signs: Marv reported that just one new directory sign post needs to be installed now. Marv believes that Carl will take over the driveway sign project. The three entrance signs need repainting and are to be fitted with a bracket that can hold a removable “conserve water” sign.
c. Julian Alerts System: Ken reported using this system twice to alert residences of a breach in water mains.
d. Ombudsman Issues: Chuck noted very few ombudsman problems other than one noisy incident which has since ceased.
e. Chipping Day & Clean-up Day: Jim stated that both events should take place in May with chipping day coming before clean-up day. Chuck and Ken to determine the actual dates of these events. Ken stated that clean-up day at the lodge must take place on a Wednesday and Thursday.
6. New Business:
a. Recruit Board Member: Chuck to contact Mauricio Santorumn. Jonna to contact Merleen Ottaviano.
b. Open Forum: Marv to contact Sherry regarding painting entrance signs.
c. Topics for next mailing: Julian Alerts, annual meeting, chipping and clean-up days.
7. Time and Place of Annual Meeting: Jim suggested meeting on Sunday, June 9, 2019, 12:00 p.m., at Pine Hills lodge and will contact lodge to confirm date.
8. Adjournment: 9:49 a.m.
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Welcome
Treasurer's Report - Recommendation to raise annual dues to $30
Motion by Lynn Jarman, 2nd by Mary Lou Kugler
Vote passed
Announcements
Thank you to YMCA Camp Marston
Thanks to volunteers for Clean Up Days and participants (also chipping)
Introduction of Board Members
Two Vacancies on Board - Ken and Jonna Waite to leave Board
Anthony Napoli introduced himself as interested
Re-election of remaining Board members, plus election of Anthony Napoli
Motion by Laurie Madigan, 2nd by Joe Zermeno. Vote passed.
Report by STR Committee - Short-Term Rentals:
Laurie Madigan and Frank Spevacek
$450,000 comes into Julian through Transient Occupancy Tax
$250,000 returned to Julian and distributed to organizations
$100,000 more expected.
Board of Supervisors have no interest in regulating STRs, which would include monitoring and enforcement. Julian Planning Group wrote a letter to the Board of Supervisors outlining recommendations. (Copy of letter to be sent out by email).
1) It was suggested that PHCA write a letter in support of those recommendations.
2) Prepare a pamphlet to be given to STRs.
3) Involve Senior Patrol to identify and keep watch on STRs.
Question and Answer period.
Daffodils ordered at a 20% discount for Fall delivery. An email will be sent to notify the community of a one-day, first-come, first-served delivery of 50 free bulbs.
Meeting concluded and turned over to Pine Hills Mutual Water Company
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BOARD MEETING MINUTES - APRIL 6, 2024
Attendance:
Ken Waite, Marv Beyer, Jonna Waite, Carla Romans, Cassandra Stroud, Joe Melcher
Absent: Janice Collins
Guest: Frank Spevacek
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – Bank Statement – Balance is $6,604.76
Insurance payment $1,104.00
Frank Spevacek, Co Chair of Committee to Research Glamping/ShortTerm Rentals
920 residental rentals in Julian area. To be researched: a website airdna (data analytics)
Are they licensed? Are they paying Transient Occupancy Tax (TOT)?
Joe Melcher queried fire services – Pine Hills in CalFire jurisdiction
Two citations issued to Pera Alta owner who had fire on property
Definitely NO Camping on properties – Info shared by Cassandra Stroud
Cassandra suggested a Rental Database for PHCA and offered to create it.
General discussion including large groups, noise, etc.
Copy of letter sent to Supervisors by Julian Community Planning Group, 1/9/24
Suggested Step: An Advisory Letter to Owners regarding liability, fire and wildlife dangers, noise/dark sky issues, respect for neighbors
a) Signs – Marv Beyer – None in past 3 months
- Address Post – one delivered – no other requests
- Chipping May 9-10 - Joe has list and will facilitate contact and information (22)
- Clean Up May 16-17 – Carla will contact owner at corner of PHR & Frisius and Ken will talk with Maint person, Fred Fisher, about lot at the Lodge
- Annual Meeting/Lunch - June 2, 2024 – 11:30 a.m. at Camp Marston – Jonna stopped at Camp Marston and left a message for Director to confirm and to discuss menu. Invite a CalFire rep to speak at meeting (Jonna)
- Daffodils – continue in Fall with changes: One Day Only – first come, first served
REMINDER: Dues are payable beginning July 1st
Next Meeting – June 2, 11:30 a.m. Annual Luncheon/Meeting at Camp Marston
12 pm Lunch. 1 p.m. Business Meetings with Pine Hills Mutual Water Company
Adjournment @ 11:29 a.m.
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BOARD MEETING MINUTES
Saturday, January 6, 2024 @ 10:08 a.m.
Attendance: Ken Waite, Marv Beyer, Jonna Waite, Carla Romans, Janice Collins
Absent: Cassandra Stroud, Joe Melcher (ill)
Guest: Laurie Madigan
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – Bank Statement – Balance is $7,410.97
Daffodil order - $1,169.09 and Web Page Hosting 3 years - $557.21
Insurance bill expected soon and should be about $1,100
- Old Business
a) Signs – Marv Beyer – One request – 2 signs for resident
- Address Post – one delivered on Luneta
- Chipping May 9-10 and Clean Up May 16-17
- Annual Meeting/Lunch - June 2, 2024 – 11:30 a.m. at Camp Marston
- Should owners pay dues on each parcel owned? Yes. Motion/Ken Waite, Second/Carla Romans. Passed. Following procedure set by Pine Hills Mutual Water Company – each parcel is expected to pay Association dues.
- CalFire – Joe contacted CalFire about recent “glamping” fire and suggestion made to notify rental owners to be specific with renters and insurance. To be in newsletter.
- Committee to discuss Glamping/Rentals – Laurie Madigan joined the meeting as committee chair and Frank Spevacek is Co-Chair (former city manager). Discussion was held about the 14 people who responded to email with interest. Laurie will contact them about a meeting and then proceed to form a smaller working committee. Laurie and Frank are doing background work – Frank w/County.
- Question about Board retirements? None at this time. Positions can be rotated.
Next Meeting – Saturday April 6 at 10 a.m. , 2024 @ Waite Home, 3212 Blue Jay Dr.
Adjournment @ 11:01 a.m.
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B
Saturday, September 2, 2023 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans,
Janice Collins, Cassandra Stroud
Guests: Jill McManigal and Monica Becerril
Treasurer’s Report – Ken Waite – Bank Statement – Balance is $7503.34
Bank Statement was shared.
- Old Business
a) Annual Meeting/Lunch - Venue is perfect. Next year inquire about food options.
b) Signs – Marv Beyer – No new requests. Installation of New Neighborhood Sign
c) Chipping/Fire Safe Council option – Joe Melcher – investigate option for chipping.
d) Daffodils – Delivery to Marv. An email will be sent about distribution. - New Business
- Jill McManigal - Sunshine Chair – proposal to be a greeter to new residents. M/Cassandra; 2nd/Ken - Approved
- Monica Becerril – Signs to slow down on PHR (County road) and promote a group to do clean up of trash on PHR- She will make some calls to report danger of PHR. Then we may form a clean up group.
- Winter Party – Cassandra Stroud- she will contact Director of Camp Marston for a January date and plan a community gathering.
Next Meeting – Saturday, January 6, 2024 at 10 a.m. @ Carla Roman’s home
Adjournment @ 11:15 a.m.
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ANNUAL MEETING
Sunday, June 4, 2023 @ 1 p.m.
WELCOME TO NEW AND RETURNING MEMBERS
New residents introduced themselves.
Melanie Klika spoke about lighting and Julian Dark Sky Network.
Bill Cecil spoke about Julian Star Fest.
Rickie Burman and Nancy Kramer spoke about the 3 Day Walk for Cancer.
All info is posted on website: pinehillsca.org
Newsletter by Email 3 times per year
Please keep emails updated
Treasurer’s Report – Ken Waite:
Bank balance $6,292
Insurance $1,100
Welcome Sign $1,700
REMINDER OF DUES - $20 ANNUALLY – BEGINNING JULY 1
Pay today, by mail, or online with the Donate button at pinehillsca.org
Pay forward - $100 will cover 5 years
Dues pay for: this luncheon, insurance, clean up days, directory signs, address posts, Welcome sign, website, mailings, postage, miscellaneous such as daffodils (when funds allow).
Please share PHCA info with new neighbors
Barking Dogs -
Mountain Lions –
Lighting –
Kiosk –
Little Free Library –
Ladies’ Potlucks – Is there interest in this? Anyone willing to hostess?
Couples Get Togethers – Any interest? Willing to host?
Winter Party – January 2024 – any planners?
Elections – Two positions vacant. Last year we confirmed the current board members. Accepting nominations from the floor -
Joe Melcher nominated Cassandra Stroud
Janice Collins nominated herself
Karen Geneau made a second on the nominations
Nominations were closed.
The nominees were voted in as new board members, 2023-2024
Thank you Jamie and Rich for hosting us again this year!
Next annual meeting is Sunday, June 2, 2024
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Board Meeting - May 4, 2023 @ 10 a.m.
Attendance: Ken Waite, Joe Melcher, Jonna Waite, Carla Romans
Absent: Marv Beyer
Guests: Cassandra Stroud, Rich (Marston associate executive)
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite: $8,001.54 Insurance $1,100 and Signage $850
Old Business: Daffodils – 22 people did not come so there were leftovers which were distributed to others to plant. Next meeting – discuss continuing or not based on funds
New Business:
- Directory and Address Signs – Marv Beyer – No Report
- Chipping – May 11-12 – Joe Melcher – 20 properties signed up (usually 30)
- Clean Up – May 17-18 (Location: lower lot at Pine Hill Retreat) A list of monitors has been started. Hotdogs on Wednesday 11:30 – 1 – Joe has a BBQ and will purchase items. Dumpsters are $625; we get one gratis. Ken has ordered.
- Annual Luncheon/Meeting – Sunday, June 4 at Camp Marston Dining Hall
Burgers, Hot dogs, Salads, Beans, Vegetarian option, lemonade, tea, soda, cookies
$10/person. Possibly an activity
Elections – Cassandra Stroud is interested in the board and can be nominated at the meeting.
Other topics:
New Fiscal Year begins July 1 – Dues – Updated postcards ordered to be mailed after July 1.
Adjournment @ 11:19 a.m.
FUTURE MEETINGS - TO BE SCHEDULED
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Friday, January 6, 2023 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite
Absent: Carla Romans
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – Checking Account: $7,880.03
All bills are paid. 71% of residents have paid dues.
Old Business: Lighting at Villa Chardonnay – spotlights dimmed or turned down.
Winter Party canceled for health reasons
Directory Signs – Marv – working on one sign. Marv has a $10 receipt to turn in.
Address Signs – No requests – Carl Laster still has posts and numbers and Joe will get those from him.
Daffodils – Most were picked up except for 22 people who requested some but did not show up either day. Extra boxes were disbursed.
Clean up days and Chipping Days – Tentative dates: Chipping May 11-12;
Clean Up May 18-19. Check about a Saturday for Clean Up. Serve hotdogs
Other topics:
New PHCA Sign – deposit given to Rosi Babnik who has started on the sign for the Pine Hills Road location.
Recommend Flume app in newsletter for residents to know about water leaks.
$20 dues per home – bring up at Annual Meeting
In newsletter – advertise vacant board positions
Next Meeting – May 4, 2023
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September 1, 2022
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans
Absent: Michelle Martin
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite: Checking as of today is $7667.33
2022 199N e-postcard filed with Franchise Tax Board was accepted on 7/16/22.
Gross receipts reported for the year: $8,063.00
Guest: Cynthia Allen – Mid Year Gathering – A discussion was held about a Winter Party either in early December or January. Maybe a Potluck. Cynthia is contacting Camp Marston as a venue.
Guest: Graham Wilder – Graham informed the board of a lighting situation that is casting light up the hill to Storm Crest. He has taken steps to mitigate it and the board voted unanimously to support him.
RECAP -
Annual Meeting & Lunch – All agreed it went well
Chipping – Joe – It went well in general. Perhaps a letter to participants with guidelines.
Clean Up – Next year serve hot dogs!
153+ post card dues reminders mailed in June: 64% have paid dues
- Directory Signs – Marv – two signs completed and maintenance continuing.
- Address Signs – 10 Posts purchased from Home Depot – Wayne Romans completed one for Anthony Napoli – 9 painted and ready
- Daffodils – ordered 14 growers bags- 65+ residents responded. $1488.38.
- FYI: Native Seed Library now at the Pine Hills Little Free Library box
sponsored by San Diego Audubon (provided starter kit)
- General Discussion – roaming dogs – need to be reported to County Animal Control. Our community is subject to the County leash law. A reminder will be in newsletter.
Trees – beetles and dying trees – an individual owner’s concern to either treat for beetles, or not. Trees should not be water during drought.
Water – We are conserving. There are 3 tiers with PHMWC – once in the 3rd tier, the charges rise dramatically. In reference to grading/building.
Next Meeting – Jan 5, 2023 at Carla Roman’s home
and May 4, 2023
Adjournment @ 11:30 a.m.
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ANNUAL MEETING, SUNDAY, JUNE 5, 2022
1 pm - 1:30 pm
Minutes - Welcome
Intro of Doug Sollosy of Julian Dark Sky Network - effective lighting to maintain dark skies, help wildlife, etc.
Treasurer's Report - Bank Balance $5,799.84
76 in Attendance at Annual Meeting
78% of residents paid dues for 21/22
80% of residents paid dues for 20/21
20% of residents already paid for 22/23
July 1 begins new fiscal year
Announcements - Welcome to new residents
Thank you to past Board volunteers and monitors during 2022 Clean up days
Update emails - keep us informed
Little Free Library - invitation to use it
Daffodils - Interest noted.
Introduction of Board Members - Election of Slate (continuing directors),
Motion to accept slate by Edie Seger and 2nd by Tom Bewley
Elected Board: Carla Romans, Ken Waite, Michelle Martin, Joe Melcher, Wayne Romans, Jonna Waite
Mention of info on table for East County Performing Arts Association
Nancy Kramer and Donna Zermeno presented their participation in the Susan G. Women 3 day Walk and asked for support.
Meeting turned over to Alan Marvin of the Pine Hills Mutual Water Company.
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Thursday, May 5 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans
Absent: Michelle Martin
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite
Checking Account Balance $9694+
Insurance policy paid, $1100
New Business – Resignation of a director.
Old Business –
Chipping, May 12-13. Joe has list of participants. Fewer than in past years.
Clean Up Days – May 19-20. Scheduled for area at Luneta and Detrick. Dumpsters ordered. $600. Volunteer list started. 8 a.m. to 4 p.m.
Annual Meeting – June 5, 11:30 a.m. Location changed to YMCA Camp Marston. Caterer is Julian Beer Company. Joe will buy drinks/water at Costco. Ken will give Treasurer’s Report. Jonna will open meeting and conduct election of directors. Alan Marvin is liaison with YMCA. PHMWC will have reports and elections. Cost of luncheon is split with PHMWC.
Directory Signs – Marv keeps a pictorial record of signs. It takes about 2 hours for each sign then he installs them. Kudos Marv – we thank you!
Address Posts – Wayne Romans has agreed to take over posts. He will contact Bob Law about how to make them, plus where to get supplies. He was added to the Board in order to cover him with our liability insurance.
Adjourned.
Next Meeting: Annual Meeting, June 5
Next Board Meeting: Thursday, September 1, 2022, at 10 a.m. at Melcher home
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Board Meeting: Thursday, January 13 @ 10 a.m.
Attendance: Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite
Absent: Carla Romans, Michelle Martin, Carl Laster
Member Guest: Eva Lautemann
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite – all bills are paid. Insurance is due in March.
Total $10,218.06
- Old Business
- Info – Dues reminder postcards mailed last July
- New Business
Chipping Days – May 12-13 – Joe Melcher to set up
Fire Safe Council – free chipping info on website for those who qualify
Clean Up Days – May 19-20 – To be scheduled with new location TBD
Annual Meeting – Sunday, June 5, 11:30 a.m. – Caterer to be selected
Signs – Marv Beyer – only one was requested. Some signs are being replaced.
Next Meeting – May 5 to confirm chipping/clean up/meeting
Adjournment @ 10:55 a.m.
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Board Meeting: Wednesday, September 15, 2021
Attendance: Carl Laster, Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite, Carla Romans; Absent: Michelle Martin
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite
Checking Account Balance as of 9/15/21 is $9,966.27
Form 199N e-postcard was filed on 9/13/21 to the California Franchise Tax Board claiming $10,875 in receipts for our last fiscal year, July 1, 2020 through June 30, 2021.
(Note-we have not been able to spend money on annual luncheons for 2 years)
Info – Dues reminder postcards TODAY – fill out reminders –
Completed with labels and stamps. Mailed 9/16/21
Directory Signs – are owners only allowed signs if there is a dwelling? Yes.
Signs are for residents of the SUBDIVISION that have an account with Pine Hills Mutual Water Company. What if they request for their property (lot)? No.
What are our boundaries? Map was distributed which shows the Subdivision:
Pine Hills Rd and Eagle Peak form the boundary, i.e., Water Company service area.
Address Posts – Posts are provided for properties/lots to aid fire service, location services, permits, contractors, etc.
A paragraph for owners of rentals to advise of safety messages, being good neighbors, etc., to be used in the newsletter.
Vote to raise dues to $25 for next fiscal year, July 1, 2022 through June 30, 2023 – Approved.
Begin planning process for Annual Meeting in 2022 – contact Pine Hill Retreat.
Camp Marston is not a viable choice during camp season (always).
Safety FYI – in newsletter about generators – lift lid and check foam pads to ensure they are secure.
Re-start Bulb Offer – purchase in bulk and offer 50 free bulbs while supplies last
Adjournment @ 11:15 a.m.
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Thursday, April 22, 10 a.m., Waite Residence
Attendance: Carl Laster, Ken Waite, Marv Beyer, Joe Melcher, Jonna Waite
Absent: Michelle Martin
Member attending: Carla Romans
Minutes sent by email
All info is posted on website: pinehillsca.org
Treasurer’s Report – Ken Waite - as of April 22, 201, there is $8,215.
The E99 postcard for reporting will be completed July 1
Signs: driveway, directory, entrance – Marv has 2 new sign requests and continues maintenance on existing signs. Carl is a bit behind on Posts.
Clean Up Days - Michelle Martin to be onsite with volunteers, May 20-21Ramona Disposal has been contacted and scheduled for same location. Arrival before 8 a.m. of dumpsters. Volunteers begin at 8 a.m. Ken and Jonna will provide Notebook, Member List, and a Schedule
Chipping Days – Joe Melcher taking lead – May 13-14 – Storm scheduledKen and Jonna will provide list of members who have paid $50 deposit. Joe has spoken with Storm and will have a list and map ready for him. Cost per minute is based on total charged by Storm and number of participants.
Info – mailed welcome letters to new owners – several joined PHCANew owner info comes from PHMWC
Postcards ordered for mailing early July – Renewal reminder
General discussion of community, i.e., many new owners, AirB&B, etc.
NO Annual Meeting this Year – PHMWC is not having a Shareholder’s meeting this year.
Next Meeting – TBD
Adjournment @ 11:15 a.m.
After the meeting, the Board voted to accept Carla Romans as a new Director
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Friday, February 5, 10 a.m. @ Camp Marston Dining Patio
Attendance: Michelle Martin, Ken Waite, Jonna Waite
Absent: Merleen O’Conner, Marv Beyer, Carl Laster, Chuck Kimball
Guests: Carla and Wayne Romans
Treasurer’s Report – Ken Waite – All bills are paid.
Bank: $8,313.99
Expecting Liability Insurance Policy soon, about $1200
Clean Up days – one dumpster $610
Chipping – paid 4 Seasons $2868
Kiosk - $195 and sign supplies $160
Welcomed and explained Association and benefits to Carla and Wayne Romans
1) Old Business
Bulletin Board Kiosk installed by Marv & Ken. SW Corner of Blue Jay & Pine Hills Rd
a)Signs: driveway, directory, entrance
b)Clean Up Days - Michelle Martin to lead, and seek volunteers, May 21-22
c)Chipping Days – May 13-14 – Marv got some info and 4 Seasons is best for us because they are willing to do the work.
2)New Business
a)AirBnB – Chuck not in attendance. Some discussion that we have no power but residents can go to the Board of Supervisors.
b)Feral Cat Coalition – Michelle would like to set up an annual visit to spay/neuter the many cats in Pine Hills. She will check into it.
c)Michelle’s husband Brian Martin would like to serve on Board or be involved in some capacity.
d)Info – mailed 6 welcome letters to new owners
Next Meeting – TBA Adjournment @ 10:51 a.m.
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Friday, November 13 @ 10 a.m.
Attendance: Carl Laster, Marv Beyer, Jonna Waite, Ken Waite
Absent: Chuck Kimball, Merleen O’Connor, Michele Martin
Treasurer’s Report – Ken Waite – Bank balance is $6167
2019 and 2020 filing for State Domestic Nonprofit has been filed. 199N had not been filed. Fiscal Year ends June 30 and begins July 1. No taxes owed if Association is under $50,000.
One dumpster for Clean Up Day was $610, the 2nd one was comped.
Old Business
Signs: driveway, directory, entrance – Marv reported there are 195 signs on 17 posts (grandfathered in and placed in original post locations.) 3 new signs and he continues with maintenance.
Driveway Address Signs – Carl Laster handles these. He reported cost of numerals is going up. Posts can be purchased pre-made which will be easier than making them, as in past.
Clean Up Days went well with volunteers. Scheduled for Spring – May 21-22
Michele Martin had offered to lead this in 2021. Same location.
Chipping Days – Four Seasons charged $2899 for 2 days + 2 hours. With 29 participants, the cost per minute was $4.50. There was confusion about the stated $30/hour (actually $168.75) but it was clarified on invoices. Invoices were emailed, a reminder sent, and then sent by US Mail if unpaid. Almost everyone has paid now. Scheduled for Spring – May 13-14. Deposit increased to $50 by consensus.
Annual Meeting – Camp Marston is willing to host in early June but it will depend on Covid-19.
New Business
Community Bulletin Board – Purchase and installation of a Community Bulletin Board – A motion was made by Ken Waite, 2nd by Marv and Carl, and approved for purchase with installation by Marv on SW Corner of Blue Jay and Pine Hills Road.
Composite board/sign is 18”x18” and $169 plus shipping.
Next Meeting – Friday, February 5 @ 10 a.m. Location TBD
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PINE HILLS COMMUNITY ASSOCIATION
Aug. 14, 2020 Board Minutes
Call to order by president Jonna Waite at 10:09 a.m.
Directors present: Jonna Waite, Marv Beyer, Merleen Ottaviano, Chuck Kimball, Ken Waite.
Guest present: Michelle Martin
Previous meeting minutes approved as amended
Treasurer’s Report: Ken Waite: $5,422.54 on deposit (Bank of California)
Old Business
•The bulb planting project will be discontinued due to cost.
•Driveway signs are being refurbished as needed by Marv Beyer.
•Julian Alert System: members may sign up at JulianAlert.com for community emergency notification. Directions on PCA’s Faceboook page.
•Ombudsman issues: Excessive speed of traffic noted. Roads in Pine Hills are under the California Highway Patrol’s jurisdiction, not the County Sheriff. The CHP needs to attend to abandoned auto on Luneta Drive.
•Chipping and Clean Up days: Chipping Sept. 10 and 11. Brushed to be chipped must be placed at residential roadside. A deposit of $35 per home site is required at time of request for chipping. Details will be in the coming newsletter.
Clean Up day to be determined when a site is secured; Ken Waite will attempt to contact the new owner of the Pine Hills Lodge. If not available, the YMCA camp was suggested. A twice-a-year plan was suggested (up for further discussion).
New Business
•$20 dues for the fiscal year (July 1 – June 30) are due; to be stated in newsletter.
•Community bulletin board discussion: major events (Chipping, Cleanup days, etc.) could be posted where passers-by would see the information. Follow-up to come.
•Bylaws: Discussion on whether bylaws should be amended to allow Board membership to non-owner permanent residents, and if so, whether voting or non-voting representation should be approved. This proposal must be voted upon by the General Membership.
•Proposed was agreed that the newsletter be sent to all General Members via e-mail, with USPS mailing be to those without e-mail. Facebook will not be used for newsletter. General information is available at the website: pinehillsca.org.
Next board meeting: Friday, Nov. 13, 2020.
Adjournment: 11:30 a.m.
Respectfully submitted,
Merleen O’Connor, Secretary
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PINE HILLS COMMUNITY ASSOCIATION
Aug. 1, 2020 Board Minutes, meeting via e-mail
Directors present via e-mail: Marv Beyer, Merleen Ottaviano, Carl Laster, Chuck Kimball, Ken Waite
Previous meeting minutes were waived.
Treasurer’s Report: none
Old Business: none
New Business
Due to the Covid19 pandemic restrictions, the Annual General Membership Meeting was cancelled for this past June. The Board met online to discuss the following actions which were taken:
•Accepted: resignation of Jim Seger as president and board member
•Unanimous vote to add Jonna Waite to the Board.
•Unanimous vote to elect Jonna Waite as president.
•Unanimous vote to elect Merleen O’Connor as secretary and Ken Waite as treasurer.
In other matters, a question was raised as to whether a permanent resident who is not the property owner can be a voting member of the Association. The Bylaws are to be transferred to the new president shortly and will be reviewed by the Board for verification. Member Carl Laster suggested that, if necessary, the Bylaws should be amended to address this issue.
Postponement of the annual Chipping Day is to be discussed.
Respectfully submitted,
Merleen O’Connor Ottaviano, secretary
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Minutes of PHCA Board Meeting
February 25, 2020
Call to order at 9:09 a.m. at the Beyer residence
1. Roll Call:
Directors present: Marv Beyer, Merleen Ottaviano, Jim Seger, Ken Waite.
Directors absent: Carl Laster, Chuck Kimball.
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that 69.7% of PHCA residents have so far paid their dues for this fiscal year. The checking account has a current balance of $6,487.
4. Reimbursement of Expenses: None
5. Old Business:
a. Seeds, Bulbs & Seedlings: No report on seeds and bulbs. Ken stated that the tree seedling program will no longer be offered.
b. Signs: Marv reported there is a low level but ongoing activity regarding driveway and directory signs and that Carl is taking over the driveway sign project. Ken stated that the entrance sign near Blue Jay will be refinished and moved a few feet by Simon Graty.
c. Julian Alerts System: Ken reported the system is working well.
d. Ombudsman Issues: Marv noted a reduced level of noise in his area.
e. Chipping Day & Clean-up Day: Jim stated that both events should take place in May with chipping day coming before clean-up day. Chuck needs to contact Storm for scheduling chipping day. Ken reported Carl will monitor clean-up day scheduled for May 20 and 21.
6. New Business:
- Recruit Board Member: Merleen will contact Karen Gaither.
- PHCA Officers: Jim stated he no longer wishes to serve as president but could continue handling the banking functions. Ken to contact Jonna for serving as president.
c. Open Forum: Ken to issue a complaint regarding auto parked along roadside.
d. Topics for next mailing: Annual meeting, chipping and clean-up days.
7. Time and Place of Annual Meeting: Ken stated that the annual meeting will take place on Sunday, June 14, 2020, 12:00 p.m., at Pine Hills lodge.
8. Adjournment: 9:42 a.m.
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Minutes of PHCA Board Meeting November 5, 2019
Call to order at 9:07 a.m. at the Waite residence
1. Roll Call:
Directors present: Marv Beyer, Chuck Kimball, Jim Seger, Ken Waite
Directors absent: Carl Laster, Merleen Ottaviano
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that the checking account has a current balance of $6,442 and that 59.3% of residents have already paid their annual dues.
4. Reimbursement of Expenses: Marv for sign materials
5. Old Business:
a. Seeds, Bulbs & Seedlings: Chuck has ordered 1600 bulbs to be received later this month. No seed was ordered. Ken reported that no order will be placed for tree seedlings.
b. Signs: Marv reported that 4 new directory signs are being installed and that no water conservation sign will be installed on Pine Hills Road by the entrance sign.
c. Emergency Communication System (Julian Alerts): Ken noted that the system is working properly and that residents can gain access to the system through the PHCA website (or julianalerts.com)
d. Ombudsman Issues: Chuck noted there have been very few issues lately with just one instance of a dog unleashed on the street.
e. Chipping Day & Clean-up Day: All agreed that chipping day should precede clean-up day and that both should continue to be held in May. Clean-up day was scheduled to occur next May 20. The chipping deposit fee is changed to $50.
6. New Business:
a. Budget Issues: Jim reported that the checking account is again in the normal range with annual revenue roughly equal to expenses. Chuck will look into last year’s bulb reimbursement.
b. Vacant Director’s Seat: Ken noted that Pam Peterson works full time and so can’t be a director. Ken and Chuck will continue to work on this issue.
c. Open Forum: Chuck reported very slow progress on building the new Julian clinic, the main reason being USDA continually posts new questions regarding its proposed loan.
d. Topics for next mailing: Chipping and clean-up days, ECS, bulbs and seed, water conservation.
7. Time and Place of Next Meeting: Tuesday, February 25, 2020, 9:00 a.m., at the Beyer residence.
8. Adjournment: 9:58 a.m.
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Minutes of PHCA Board Meeting July 18, 2019
Call to order at 9:10 a.m. at the Ottaviano residence
1. Roll Call:
Directors present: Marv Beyer, Carl Laster, Merleen Ottaviano, Jim Seger, Ken Waite.
Directors absent: Chuck Kimball.
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that 75.3% of PHCA residents paid their dues during the past fiscal year. The checking account has a total of $4,273 to begin this fiscal year.
4. Reimbursement of Expenses: None.
5. Old Business:
a. Seeds, Bulbs & Seedlings: Jim reported that Chuck intends to place an order again in the fall. Ken reported that the seedling program has been cancelled due to very low demand. Jim noted that Dr. Engevik often offers seedlings from his property.
b. Signs: Carl reported one new driveway sign is underway on Three Peaks Lane. Marv stated that the directory signs are up to date with only maintenance being done. Marv also reported that a $1900 bid to paint the 3 entrance signs was rejected; he suggested adding a sign below the entrance sign on Pine Hills Road urging water conservation.
c. Emergency Communication System (ECS): Ken reported the system is functioning well and can be accessed via the PHCA website.
d. Ombudsman Issues: Jim noted very few ombudsman issues have been raised, the most notable being dogs running unleashed in the streets.
e. Chipping Day: Jim reported that chipping day went well with 20 properties served.
f. Clean-up Day: Carl and Ken said clean-up day proceeded well although dumpsters were not full on the second day. All were in agreement that chipping day should precede clean-up day and that both events should be held again in May.
g. Budget Issues: Jim noted that expenses are proceeding normally except for chipping. Marv suggested that the chipping deposit be raised to $50. This will be reviewed at the next PHCA meeting.
6. New Business:
a. Election of Officers: Merleen moved that the current officers be retained, Marv seconded the motion, and it was approved unanimously. Ken volunteered to become secretary.
b. Vacant Director’s Seat: Ken will contact Pam Peterson whether she is willing to serve or possibly one of the Gungles.
c. Open Forum: Marv will obtain and install a water conservation sign on the entrance sign along Pine Hills Road.
d. Topics for next mailing: Chipping and clean-up days, ECS, bulbs and seed, water conservation, signs.
7. Time and Place of Next Meeting: Tuesday, November 5, 9:00 a.m., at the Waite residence.
8. Adjournment: 9:45 a.m.
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Minutes of PHCA Board Meeting March 5, 2019
Call to order at 9:09 a.m. at the Beyer residence
1. Roll Call:
Directors present: Marv Beyer, Chuck Kimball, Jim Seger, Ken Waite.
Directors absent: Carl Laster, Jim Wayman.
2. Reading of Minutes: Jim Seger made motion to dispense with reading minutes; passed unanimously.
3. Treasurer's Report: Jim reported that 71.4% of PHCA residents have so far paid their dues for this fiscal year. The checking account has a current balance of $7,283.
4. Reimbursement of Expenses: None
5. Old Business:
a. Seeds, Bulbs & Seedlings: Chuck reported that the recent mailing generated significant sales of bulbs. Ken stated that the tree seedling program will no longer be offered.
b. Signs: Marv reported that just one new directory sign post needs to be installed now. Marv believes that Carl will take over the driveway sign project. The three entrance signs need repainting and are to be fitted with a bracket that can hold a removable “conserve water” sign.
c. Julian Alerts System: Ken reported using this system twice to alert residences of a breach in water mains.
d. Ombudsman Issues: Chuck noted very few ombudsman problems other than one noisy incident which has since ceased.
e. Chipping Day & Clean-up Day: Jim stated that both events should take place in May with chipping day coming before clean-up day. Chuck and Ken to determine the actual dates of these events. Ken stated that clean-up day at the lodge must take place on a Wednesday and Thursday.
6. New Business:
a. Recruit Board Member: Chuck to contact Mauricio Santorumn. Jonna to contact Merleen Ottaviano.
b. Open Forum: Marv to contact Sherry regarding painting entrance signs.
c. Topics for next mailing: Julian Alerts, annual meeting, chipping and clean-up days.
7. Time and Place of Annual Meeting: Jim suggested meeting on Sunday, June 9, 2019, 12:00 p.m., at Pine Hills lodge and will contact lodge to confirm date.
8. Adjournment: 9:49 a.m.
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